Competitive RFP

Seek qualified vendor for Budget Software and Implementation Services.

Friendship Public Charter Schools seeks a vendor to provide efficient budging software solution, the following functionality is required:

Support the organization of information by FPCS defined hierarchical levels; including departments with a child parent relationship along with Grants/Projects including the ability to support/create unlimited hierarchies as needed.

• Friendship will require the ability to have 2 administrative users and 15 budget template users.
• Full field search capability within reports, plans, forecasts and important documents
• Reports users can easily utilize export and apply filters both on demand and scheduled.
• Role based security level with the flexibility to assign security access based on departments/organizations or groups
• Allow file attachments for budget requests, reports and/or forecasting templates and ability to link attachments to data points
• Position based budgeting, allowing departments to view unallocated salary dollar viewable at the individual employee level or department level depending on user security access
• Flexible templates to assist users that are customizable
• The system for developing the budget (operating, salaries & benefits, and capital) will include the ability for all users to submit requests and shall collect all data and information required to rank and evaluate projects, analyse operating budgets and salaries & benefits and to create the budget documents, fully accessible through the application for Excel, SharePoint, and Offline
• Multiple scenarios per budget year including the ability to create unlimited scenarios at the daily, weekly, monthly, yearly and multi-year levels
• Auto calculation of fringe benefits based on position variables
• Provide historical budget data which can also be used to pre-populate future year budgets and can be used in reports, planning and budgeting templates
• Real-time data integration with FPCS’s current ADP, GP and Coupa software
• Meet FPCS’s unique business requirements and procedures (e.g. bi-weekly payroll and multiple pay plans).
• Graphical representation of data with interactive dashboards
• Forecasting capabilities for both the expenditure/revenue with pre-built functionality to assist client in defining forecasts at both a high level and a granular level in a wizard like interface

Seek qualified vendor for Strategic Marketing/Creative Firm To Support The Evolution Of The FPCS Brand As The Network Serves Its Various School Communities.

Friendship Public Charter Schools seeks qualified and experienced bidder(s) to provide proposals from strategic marketing/creative firms to support the evolution of the FPCS brand as the network serves its various school communities – all experiencing rapidly changing population demographics.

Scope of Services

• Undertake a destination survey that gauges perceptions of Friendship’s 12 schools among parents, students, and staff and campus neighbors. This research will also enable Friendship to better understand the expectations current and potential parents, students and staff have for their neighborhood schools.
• With this baseline of knowledge, the selected firm will work with the Friendship Communications Department to refine core organizational messaging, and develop a strategic outreach plan that supports short- and long-term student enrollment/retention goals.
• Suite of materials to drive brand awareness, ownership and enrollment to include:

1. Focus groups that draw existing and potential families/partners
2. Redesign flagship and campus-based outreach materials
3. Enhance new website based on research findings
4. Deploy focused social networking campaign for parents
5. Digital advertising: Google, Facebook, Instagram, Snapchat
6. New collateral materials that highlight early college, IB, pre-K Reggio Emilia, alumni and athletic programs
7. You Tube – promote Friendship-wide Pride Event to kick off 2018-19 enrollment
8. OOH media – billboards and bus ads within target communities
9. New materials to generate alumni pride, participation and engagement
10. Targeted print ads in Washington Post
11. Expand earned media that highlights Friendship’s student offerings and academic strengths.

FACTS AND FIGURES:

• Enrolled students: 4200
• Campuses: 12 in Wards 5,6,7,8
• Staff: Over 800

Seek qualified vendor for Logistical Support for Building Capacity for High School Students in STEM Disciplines

Friendship PCS is seeking a firm to assist with logistical support to develop and conduct educational developmental modules that assist with connecting and building capacity for high school students in STEM disciplines. The project would include:  

1. Development of a minimum of 8 modules and activities, to include both high school juniors and seniors, that connect and build student capacity in STEM disciplines.
2. Modules to include but not limited to:

• Effective resume writing
• Attendance at conferences and activates that allows students to gain exposure to and experience in talking with business people, politicians and educators for purposes of internships and job opportunities.
• Development of Interview skills
• Assistance with Internships opportunities
• Maximizing the college experience
  • Navigating the college search and tips on selecting the right college
  • Exploring niche careers in the STEM fields of Health Sciences and IT.
  • Financial aid and student loans

3. Post HS graduation expectations and next step planning.

Seek qualified vendor for Catering of Friendship Schools 2017 Staff Holiday Celebration

Friendship Public Charter Schools seeks qualified and experienced bidder(s) for. Catering services for 650 people for the 2017 Holiday staff event.  Specifications are as follows:

Friday December 15, 2017,  Holiday Staff  Celebrations – 5:30pm-8:30pm at DOCKFIVE venue.

Proposed vendor should provide pricing for the following goods and services: 

1-Food

• Passed Hors D’oeuvres
• Sweets
• To-go stations

2-Beverages

• Beverages-standard bar

3-Service Personnel

• Event Designer
• Server Supervisor
• Kitchen Supervisor
• Servers
• Kitchen Assistant
• Bartenders
• Coat Check attendants
• Utility

4-Equipment

• China
• Glasses
• Silverware
• Table linens-35
• Seating tables-18
• Specialty table -10
• Cabaret tables-11
• Buffet tables
• Buffet and Service equipment
• Paper napkins

5-Furniture for additional room set-up

• Cocktail tables
• Sofas
• Chairs
• Bar stools
• Decor items

Seek qualified vendor for High School Marching Band Uniforms and Supplies

Friendship PCS is seeking a vendor to supply new High School Band Uniforms for the High School Band Program. The RFP requirements are as follows.  Friendship Public Charter Schools is seeking proposals for the following High School Band uniform components:

1. Jacket with embroidery
2. Gautlet with trim
3. Shako with box
4. Plume
5. Bibbers
6. Garment bags

 

Seek qualified vendor for Online Curriculum Services for 9th through 12th grade that align with Common Core Standards

Friendship Public Charter Schools seeks qualified and experienced bidder(s) to provide Online Curriculum Services: The services should include a complete scope and sequence of courses for Ninth grade through Twelfth Grade including documentation that such courses align to Common Core Standards. The goal of the curriculum is that all students will meet or exceed all proficiency and competency standards as are applicable. The curriculum shall incorporate an instructional design in which:

1. Program/course design should reflect a clear understanding of student needs and incorporate varied ways to learn and multiple levels of mastery of the curriculum;

2. The program/course design should reflect honors and AP courses.
3. The program/course design should reflect opportunities for Credit Recovery
4. The program/course design should allow for a blended approach, (full time, and single class)
5. Digital content is delivered to students through a provider hosted model. Provider will not only provide the digital content, but will host its own course management;
6. The program/course is organized into themes and lessons that clearly state a suggested completion timeframe for a 180 day school year which takes into account breaks, holidays, etc.;

7. Each lesson includes an overview, content, activities, enrichment, remediation, and assignments and assessments to provide multiple learning opportunities for students to master the content;

8. The course goals and objectives are measurable and clearly state what the participants will know or be able to do at the end of the course;

9. The program/course instruction includes activities that engage students in active learning and address a variety of learning styles and preference;

10. The program/course provides opportunities for students to engage in higher-order thinking, critical reasoning activities and thinking in increasingly complex ways;

11. The program/course reflects multicultural education and is accurate, current, and free of bias;

12. The teacher can adapt learning activities and assignments/assessments on a continual basis to accommodate students’ needs;

13. Readability levels, written language assignments, and mathematical requirements are appropriate for the course content and the students;

14. The program/course provides opportunities for appropriate instructor-student and student-student interaction to foster mastery and application of the material and a plan for monitoring that interaction;

15. Objectives are matched to content requirements and to the grade and skill levels of the intended audience;

16. Program/course tasks and assessments align with the required;
17. The program/course content and assignments are of sufficient rigor, depth, and breadth to teach the standards being addressed;

18. Information literacy and communication skills are incorporated and taught as an integral part of the curriculum;

19. Extended resources and activities are provided to increase achievement levels;
20. The content and assessments must be designed for use in a virtual environment, blended learning environment, and asynchronous environment;

21. Lesson content and activities can be manipulated/altered by school and/or individual teachers;

22. The program can incorporate and prescribe real-time adaptive interventions based on student performance;

23. Online lessons should be accompanied by offline material (i.e. textbooks, novels, workbooks, kits, etc.) to allow for greater understanding and retention;

24. Detailed process for clients to submit and/or make content edits, accompanied by a timeline for completion;

25. Understanding of how often content is upgraded or otherwise edited;
26. The school will understand how and when a change within a course made by a vendor will impact the client;

27. Content and assessments must address the needs of ELL learners, students with an IEP, and students with a GIEP;

Seek qualified Temporary Staffing Firm Services to assist in recruiting short and long term substitute teacher placements

Friendship Public Charter Schools seeks the services of a single person or entity with expertise in expeditiously sourcing, screening, and providing top quality candidates to fill FPCS’ temporary teacher staffing needs. The areas of responsibility may include, but will not be limited to the following:

1. FPCS anticipates that the service provider will provide temporary teacher staffing services, as requested in accordance with master agreement’s terms and conditions. Temporary staffing services needs will be determined and communicated via ordering documents (e.g., purchase orders authorizing), as they arise.
2. Services are expected to be performed by the temporary staffing agency starting for an initial one-year term; the FPCS, at its sole discretion, may elect to extend the master agreement past the initial term for up to two consecutive one-year option terms.
3. FPCS makes no representations hereunder about the amount of work that may be given to a service provider pursuant to this RFP; however, the information provided below is illustrative only of the general work requirements which the temporary staffing agency will be asked to provide.
   • Pursuant to ordering documents issued under a master agreement, perform temporary staffing agency services
   • Staff temporary job openings, on request and within the requested time frame, with individuals who possess the required qualifications to perform the assignment to the fullest capacity
   • Proactively source, recruit, and maintain network of quality candidates for FPCS’ consideration
   • Provide regular daily follow-up on temporary positions that have not been filled, or require replacement temporary staff.
   • If unable to provide qualified candidates through temporary staffing agency’s database and network, partner with subcontracted temporary staffing agencies to provide qualified and/or specialized candidates on a timely basis.
   • Provide and conduct background checks and thorough past employee references (using FPCS provided template) for selected candidates within a reasonable time frame prior to start date of assignment.
   • Provide the billing rate for each temporary employee, job classification, and the applicable mark-up rates.
   • Provide detailed temporary staffing reports that include data such as: name of employee, office and/ or location in which temporary employee worked, start and end dates (or anticipated end date), billing rate, classification, funding source, total regular hours worked, total overtime hours worked, total amount invoiced, etc.
   • Provide a consistent, accessible, single point of contact to support the entire account, allowing FPCS to interview potential replacements in the event that a change of point of contact is required.

Seek qualified vendor for Compensation Design Consulting Services for a multi-campus Charter School network

Friendship PCS is seeking a firm to assist with the development and design of a compensation structure for its multi-campus charter school network. The project would include:

•  Providing competitive compensation information for the DC market as well as for charter schools regionally and nationally;
• Proposing best practice approaches to setting compensation levels and establishing a performance-based pay system;
• Analyzing Friendship’s current compensation levels and comparable institutions;
• Supporting focus groups with existing staff and stakeholder to identify key desired features; and
• Developing a compensation plan with key elements, implementation parameters, key communications messages and timeline for rollout.